How to plan a sports event travel trip with less friction

Check the race date and distance on the organiser's website, then compare them with the package travel dates. The race date and the first day of your trip may be different.

Allow time for bib collection, getting to the start and recovery before the journey home. Check whether your arrival and departure times fit any transfers included in your written offer.

A place on a waitlist is an expression of interest. It does not reserve a race entry, a hotel room or a travel package.

Before making commitments, check the entry arrangements, registration deadline and participant details required by the organiser. If you already have an entry, tell us when you send your request.

Look for the named hotel, number of nights, room type and meals in the written offer. Check whether transfers, event entry and local support are included or need to be arranged separately.

Tell us whether you are travelling alone, sharing a room or bringing someone who is not taking part. Do not assume that an accompanying traveller has the same package as an athlete.

Read the payment schedule, cancellation terms and the process for changes before accepting an offer. Ask about anything that is still marked to be confirmed.

Check passport and entry requirements with the relevant official authorities. Review whether your insurance covers your planned sporting activity and travel arrangements.

Include the event or tour you are considering, your preferred dates, group size and room preference. Mention any fixed travel plans that could affect the programme.

We can then clarify the current offer and any details that still need confirmation. Sending a request does not require a payment.